Searching the Save Database

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Searching the Save Database

Introduction

The Record Builder application included with Open SiteSearch Database Builder includes a search feature for locating records you add to the Save database. You can use this feature to find a record(s) in the Save database that you want to restore to the target database, edit, copy, delete, or view. Searching for a record of interest is the first step in Record Builder's Open Saved option. Once you find the record and open it so that you can restore, edit, delete, or copy it, Record Builder locks the record and makes it unavailable to other staff using Record Builder while you are working on it.

Procedure

Follow these steps to locate a record from a local database that you have stored in the Save database.

1. Open Record Builder in a Web browser.

2. Select Open Saved from the Options menu on the left side of the Record Builder display:

3. Record Builder displays the Search Saved Records screen in the Record Builder display's work area.

4. Indicate which target database's records you wish to search for by clicking the appropriate radio button or use the default (ALL) to search all records in the Save database.

5. Enter search criteria:

Enter a search term in the first text box.
Use the drop-down list to select an index to search or use the default (Any Field).
To use multiple search terms, use a Boolean operator and add another search term(s).
To limit the search to records created or modified on a certain date, enter the date in the appropriate text box in the format yyyy.mm.dd, where yyyy is a four-digit year, mm a two-digit month (with a leading zero if necessary), and dd a two-digit day (with a leading zero if necessary).
To limit the search to a specific author, use the drop-down list to select the author. The names shown in the drop-down list are the authors' Record Builder usernames, as they exist in the authos table of the rbdb database.
To sort records, select a sort criterion or sort criteria from the Automatic Sort drop-down list.

6. Click to execute the search.

7. Based on the results obtained by the search, Record Builder displays the:

Search Saved Results screen (see step 8) if it finds one or more records that meet your search criteria.
Refine Search screen if no records meet your search criteria. This is a simpler version of the Search screen that allows you to change your original search term and/or combine it with another term from the same index or another index in the database. Do the following:
- Edit the search criteria.
- Click to execute the search.

8. The Search Saved Results screen contains a list of all records that meet your search criteria, along with the date the record was last modified and the record's target database. Your search criteria appear under Current EditSession on the left side of the screen. If there isn't enough information shown to locate the record of interest, click a record's title to view the entire record. Then click the button to return to this screen and view another record, if needed.

9. See the following procedures for restoring, editing, deleting, or copying a record displayed from the Save database on the Search Saved Results screen:

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